Time: 7.00 pm
Location: Congleton Town Hall
Contact: Serena Van Schepdael – Finance Manager/Responsible Financial Officer
Tel: 01260 270350 Email: info@congleton-tc.gov.uk
The following members sit on this committee:
Ex-Officio members: Councillor Robert Brittain (Town Mayor) Councillor Suzy Firkin (Deputy Mayor)
Printable Agenda & Reports Pack 3450 KB
1. Apologies for absence
Members are respectfully reminded of the necessity to submit any apology for absence in advance and to give a reason for non-attendance.
2. Minutes of Previous Meetings
To approve and sign the minutes of the Finance and Policy Committee held on 20th November 2025.
3. Declarations of Interest
Members are requested to declare both “pecuniary” and “non-pecuniary” interests as early in the meeting as they become known.
4. Outstanding Actions (Enclosed)
To receive the updated Action log summary.
5. Questions from Members of the Public
There will be 15 minutes at each meeting to receive any questions from Members of the Public, either verbally at the meeting including those which have been received in writing 7 days prior to the meeting.
6. Presentations to the Committee
There are none.
7. Urgent Items
Members may raise urgent items related to this committee, but no discussion or decisions may be taken at the meeting.
8. Minutes of Working Groups
9. Committee Items Relating to Working Groups
10. Grant Approvals and Commitments (Enclosed)
To receive a statement showing the current position as of 31st December 2025.
11. New Applications for Financial Assistance
To approve grant applications:
11.1- Congleton Rotary GR17/2526 11.2- No Tier Snooker GR18/2526 11.3- Her-Place Charitable Trust GR19/2526 11.4- Mossley Women’s Institute GR20/2526 11.5- Marton CofE Primary PTA GR21/2526 11.6- Congleton Pride GR22/2526 11.7- Congleton Museum GR23/2526 11.8- Congleton Youth Orchestra GR24/2526
12. New Grant Activities Monitoring Forms (Enclosed)
12.1- Congleton Chess Club- GR13-2526
13. Management Accounts 2025-2026 (Enclosed)
To receive and note the management accounts for the financial year to 31st December 2025.
14. Bank Reconciliation (Enclosed)
To receive and consider the bank reconciliation as at 31st December 2025.
15. Savings Account Balances (Enclosed)
To receive and note the Savings Account balances as at 31st December 2025.
16. List of Payments (Enclosed)
To receive and approve the List of Payments for 1st November to 31st December 2025.
17. Financial Regulations Review (Enclosed)
To approve the updates to the Financial Regulations and corresponding sections in The Standing Orders and recommend to Council for approval and adoption into the Constitution.
18. Business Risk Assessment (Enclosed)
To approve the Business Risk Assessment for 2026-2027 and recommend to Council for approval and adoption into the Constitution.
19. Policy Reviews (Enclosed)
To discuss and approve updates to the polices and recommend updates to Council for approval and adoption into the Constitution.
19.1 – DBS Handling Certificate – NEW 19.2 – Social Media Policy – NEW
